Administrative Assistant Job Role

Location:  Tucson, Arizona (On-Site)

Compensation: $18 - $20 per hour (D.O.E)

Hours Per Week: 15-20 

Classification: Part-time exempt. Flexible schedule required. Includes regular evening and weekend shifts. 

To apply, submit cover letter and resume to:

holli.d@livetheatreworkshop.org

Start Date: June 1, 2026

Position open until filled.

Benefits:

Paid Time Off (Paid organization Holidays plus 40 hours annual PTO), complimentary show tickets, and reduced class fees.

Live Theatre Workshop (LTW):

LTW’s mission is to produce professional theatre and theatre education that entertains, educates, and enlightens a diverse group of children, adults, and families.​ Our goal is to provide high-quality performances and theatre education to people of all ages, with a special focus on marginalized and low-income communities that are all too often overlooked in access to the arts. Since 1994, we have offered Tucson quality experiences through a variety of professional theatre performances, education classes, and outreach. We currently offer programming that aims to lower barriers to participation through affordable ticket prices, scholarships, free school programs, and an environment of inclusivity and community for theatregoers, students, patrons, and artists. The overarching goal is to produce unique shows that unite our community by telling stories that humanize larger social issues and represent people and cultures who have been underrepresented in art. We believe that social cohesion is essential to the health of our community, and we utilize theatre as a vehicle for connecting disparate groups of theatre artists and theatre lovers.  livetheatreworkshop.org

Position Description:

As a versatile and proactive member of the Live Theatre Workshop team, the Administrative Assistant ensures smooth daily operations by providing cross-functional support to administration, production, education, and facility management. This role requires a highly organized, multi-talented individual capable of seamlessly transitioning between box office support, production house management, marketing tasks, classroom preparation/organization, light facility maintenance, and set build support.

Duties and Responsibilities:

Administration

• Regularly provide support to Box Office as scheduled.

• Regularly house manage production performances as scheduled.

• Support day-to-day troubleshooting with operations of organization’s computers and technology.

• Produce weekly sales and income reports.

• Proofread LTW administrative documents as needed.

Production/Programming

• Assist marketing team in printing flyers, posters, programs.

• Collect production participant bios and headshots for programs and posting lobby board displays.

• Manage LTW events in community calendars.

Education Support

• Prep both printed and digital materials for all education classes and camps.

• Design/Print/display all Education related posters and fliers

• Design/print/display lobby board materials for advanced classes and camps.

• Design and prep print/digital showcase programs for all classes and camps.

• Assist in maintaining the education supply inventory.

• Assist in keeping classroom and backstage materials replenished and organized.

Facilities

• Provide support to facilities maintenance.

  • Weekly janitorial duties.

  • Weekly watering of plants.

  • Regularly update the exterior marquee.

  • Regularly touch up the interior paint.

• Perform other duties as assigned (Assist teaching classes, set build support, etc.) 

Qualification and Skills:

• Associate or Bachelor’s degree. A high school diploma (or equivalent) with relevant work experience may apply.

• Minimum of 1–2 years experience in an administrative or production support role, ideally in an arts or non-profit setting.

• Excellent communication skills, both written and verbal.

• Strong organizational skills and the ability to manage multiple projects simultaneously.

• Physical ability to perform general facility maintenance duties and set build support.

• Experience with donor management software (Bloomerang) or box office ticketing systems (TIX) is a plus.

• Proficiency in Google Suite and graphic design tools (e.g., Canva) for light design of flyers/programs.

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Additional Information:

Live Theatre Workshop is an Equal Opportunity Employer and will consider all applicants for employment and all employees for placement, job assignments, transfers, promotions, and any other status change without regard to race, color, religion, creed, gender, gender expression, age, national origin, ancestry, abilities, marital status, sexual orientation, economic circumstances, criminal convictions, or military status.

To apply, submit cover letter and resume to: 

holli.d@livetheatreworkshop.org

About Live Theatre Workshop

Live Theatre Workshop produces inclusive, accessible and affordable professional theatre and theatre education that entertains, educates and enlightens children, adults, and families. Because art has the power to transform people and communities, LTW uses the performing arts to make a difference and pass on a passion for theatre to the next generation. LTW is a nonprofit 501(c)3 organization supported by grants and generous people who appreciate LTW’s Mainstage plays, Children’s Theatre musicals, Etcetera Late-Night shows, and year-round theatre programming for children and teens that includes classes, summer camps and a young playwrights program.